HOA Office - 1603 Forest Hills Lane Haines City, FL 33844
 

In the event we need to contact you 

Please keep your contact information as up to date as possible. 

This includes your telephone, email and mailing address and property management company information. 
Maintenance  Policy 

No maintenance and or deliveries are permitted on Sundays and Federal holidays except in the event of an emergency (ie: plumbing, electrical, A/C not working) Contractors having to come on property on these days; will need to fill out the Emergency Maintenance Request Form at the Guard House. With the exception of government entities and the golf course. 

Federal Holidays
New Year's Day, Martin Luther King, President's Day, Easter, Memorial Day, 4th of July, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day. 

REMINDER FROM INSURANCE COMPANY:


NO GRILLING ON BALCONIES

&

PLEASE CHECK YOUR SMOKE DETECTORS!!

LAKE JOE
Swimming or Fishing is not permitted in Lake Joe there are alligators and poisonous snakes in it.

For Estoppel Letters 
please go to Condocerts.com
Document
Open House Request Form
OPEN HOUSE EVENTS 

Open House events are welcome on Saturdays from 
1:00pm to 5:00pm only.
Up to four signs are permitted.

Signs are limited to ONLY be placed on the street the open house is being held on.

Please fill out the Open House Request Form for prior approval.

You must provide the approved form to the Guards House prior to your event.   
Document
Estate Sales
Estate Sales 

BEREAVEMENT POLICY

ESTATE SALES are for OWNERS or NEXT OF KIN who wish to hold a 1- day sale with a maximum of 4 hours, of items inside the home of the deceased which must be coordinated with the Board of Directors and the Guard House. Please submit the below Estate Sale Request Form 10 days prior to the event. Once approved you must provide a copy of the approved form to the guard house. 


One sign is permitted at the guard house as well as on the property during the time of the event. Any literature to be handed out by the guards will be the responsibility of the person holding the Estate sale.

This policy was adopted at the August 1, 2014 Board of Directors Meeting.

VEHICLE REGISTRATION

 

All Vehicles entering the Southern Dunes Master Association community will require to check in at the front gate. You will be asked property address and additional information. Passes must be visible at all times (either hanging on the rear view mirror or front dashboard) 

Residents (owners & tenants) must register their vehicles with the HOA office, please make arrangements to come to the office during office hours. Sticker permits must be placed on the front windshield, drivers side, lower left hand corner and visible at all times. Stickers are not interchangeable; if you have sold your vehicle to another resident of the community please remove your sticker and have the new owner register with the office. Remember the sticker permit is registered to your name, address and vehicle. Rental vehicles will not be provided with a sticker permit. 

Owners will need to provide proof of ownership and current car registration. Owner sticker permits will only be provided to the actual property owner as issued on the deed. 

Tenants must show evidence of current lease as well as must be named on the lease, the current vehicle registration is also required. Vehicles will not be registered to tenants with expired leases and/or vehicle registration. 


GOLF CARTS - ALL golf carts must also be registered with the HOA office. A permit will be issued to drive on the Southern Dunes roads. You will need to provide proof of insurance, VIN number with year and make of the golf cart. Golf Carts can be added to your homeowners insurance and or vehicle insurance policy. You will need to update your golf cart sticker yearly along with your updated insurance policy. 

ANYONE WHO DRIVES ON OUR ROADS
 MUST HAVE A VALID DRIVER'S LICENSE.


There is no cost for registration or stickers. Sticker permits and passes may be revoked at any time. 
.

ANYONE WHO DRIVES ON OUR ROADS MUST HAVE A VALID DRIVER'S LICENSE
ANYONE WHO DRIVES ON OUR ROADS MUST HAVE A VALID DRIVER'S LICENSE

GOLF CART ORDINANCE:

 

The City of Haines City Commission has approved an ordnance allowing golf carts to be driven on certain city streets.  The Commission also approved a resolution designating specific streets.

Southern Dunes Boulevard east of U.S. 27 is one of the approved streets.Golf carts cannot be driven across U.S. 27 or on sidewalks.
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HOA MANAGEMENT OFFICE

Hours: Monday, Tuesday, Wednesday, Friday

Thursday - Closed

 9:00 am - 2:00 pm. 


The  HOA office will be closed on the following dates:

Jan 27, Feb 24, Mar 24 & 31 (CAI Tradeshow), April 28, May 19, 

June 23,  July 28, August 25, Sept 29, Oct 27, Nov 17 & Dec 15


Holiday Closings

Memorial Day - Mon May 29, Independence Day - Tues July 4, Labor Day - Mon Sept 4, 

Thanksgiving Thurs Nov 23 & Fri 24, Christmas Day - Mon Dec 25, 

New Years Day - Mon Jan 1, 2018

NEW Email Address: southerndunes@donasher.com


Southern Dunes is a big community and we rely on our residents to notify us when problems or issues arise.  Please contact me at 863-419-0642 or via email.

 

If I am unavailable; please leave a message with a *call back number and property address you are calling about. I will return your call as soon as possible.

                                                                                                                  Diane J. Martinez, LCAM

                                                                  

Happy Month of August!

The Board of Directors has started a Yard of the Month project. Each month a home will be selected by the committee.  The home chosen will then have a sign posted in their front yard for the month stating YARD OF THE MONTH. The Board hopes this will prompt owners to keep up their landscaping in hopes of one month receiving recognition for having a beautiful landscaped front yard. 
August Yard of the Month recipient is

1951 Southern Dunes Blvd. 

Dion Thorton

Congratulations!


CURB APPEAL


Did you know that having a beautifully manicured landscape adds both beauty and value to your home?  Whether you’re updating your landscaping for your personal enjoyment, or cleaning up the look for a quick sale.  Here are a few steps you can follow to ensure your home makes a great impression.

 

·  *Trimming trees, shrubs and plants helps to establish a clean look.  Particularly if they have been in place for more than a few years and have grown untended.

 

· * Weed removal and routine lawn mowing are key to achieving a manicured lawn.  Removing weeds can be quite tricky.  The best way to control weeds is to get them while they’re young.  A few simple pulls “here and there” can put you on the right track to a controlled lawn.  Also make sure your sprinkler timer is coordinated with the watering schedule for your neighborhood.

 

· * Adding color to your garden gives your landscape a little extra pizzazz.  Choosing the right plants can be a decision all your own or coupled with a landscaper or a quick visit to your local nursery.  Explaining your style and color tastes should provide enough to identify the right plants for you.

 

·  *A light layer of natural, bio-degradable mulch in landscape beds and tree rings should be added to not only provide visual appeal but to aid in water retention and weed suppression. You can find many tips and tricks on line or by using previously mentioned resources like landscapers and nurseries.

 

To ensure your home is “picture perfect” without any bumps in the road, a DRC application is needed before any major exterior changes in your landscape are done

Hurricane Preparedness

What is a Hurricane? This is a storm with a sustained wind force of 74 mph or greater. These storms are traced from the time they become a tropical wave until they develop into a hurricane. Hurricane season is June 1st through November 30th.


The Polk County Sheriff's Office offers these safety tips to citizens of Polk County when preparing for a hurricane or other natural disaster:


Do I leave or do I stay? If you leave, have preparations made in advance. Do not wait!!! The roads become a parking lot. For every four (4) times you evacuate, three (3) times will just be a short vacation.


Before you leave your home:

  1. Turn off:

    a. water
    b. electricity
    c. gas

  2. Fill freezer with containers of water.
  3. Have plenty of cash on hand.
  4. Make sure important papers go with you (keep these in a water tight container or ziploc bag).
  5. Have an up-to-date inventory of possessions for insurance purposes with descriptions, models, and serial numbers of items. Include purchase price and date (Operation ID). Secure a video tape or take photographs of all possessions and keep in safe deposit box. (Take this along with you when you leave.)

If you stay:

  1. Know location and routes to Red Cross shelters.
  2. Secure home and grounds (tape windows, tie down or store yard items, etc.)
  3. If in a mobile home community, evacuate to shelter immediately whenever a Hurricane Warning or Disaster is declared.
  4. Turn freezer to lowest setting and fill it with containers of water so it will stay colder longer.
  5. Keep a two-week supply of non-perishable foods, needing little or no preparation. Don't forget non-electrical can opener and emergency cooking equipment, i.e. grill, Coleman stove (for outside cooking).
  6. Have at least one (1) gallon of water per person per day.
  7. Secure important papers; labeled ziploc bags, currency in small denominations only.
  8. Have emergency cash available. ATM's will not be working.
  9. Have flashlights and fresh batteries with replacements.
  10. Have portable battery operated radios and/or televisions.
  11. Scour bathtub and rinse with household bleach, then with water. Fill the tub with water for use in the toilet.
  12. Make sure your vehicle is full of fuel.
  13. Have all medications for a full two weeks; include a first-aid kit.

Be prepared to be completely self-sufficient for at least two weeks.

After Disaster:

  1. If evacuated, delay return until authorized.
  2. Seek medical help at Red Cross stations or hospitals.
  3. Do not go into disaster areas.
  4. Drive, only if necessary.
  5. Beware of snakes and insects moving to high ground.
  6. Avoid all structurally damaged buildings.
  7. Guard against spoiled food.
  8. Notify insurance agent of damage.
  9. Make temporary repairs to protect against further damage and looting.
  10. Beware of unscrupulous opportunities: i.e. price gouging. Polk County has a gouging ordinance. Jail time for price gouging is 6 months and $500.00 for each offense.
  11. Curfew ordinance starts in any local emergency.
  12. Do not wire emergency generator directly into house, draw power directly from generator.

Red Cross Shelters:

  1. Opened as needed in emergency area(s). There are 41 primary shelters in Polk County.
  2. Bring special foods, i.e. baby food, diabetics food, etc.
  3. Bedding.
  4. Medicine for 2 weeks.
  5. Personal items (toothbrush, toothpaste, soap, deodorant, books, puzzles, etc.)
  6. Flashlights, extra batteries.
  7. Portable radio.
  8. Food and drink will be provided.
  9. Items NOT permitted in shelter: guns, alcohol, pets.
  10. Potential capacity of 40,000-50,000 persons. 102 shelters are available.

 

Special Needs Program:

  1. Temporary emergency facility capable of providing medical or nursing care which does not necessitate a hospital.
  2. Transportation assistance available to: Special needs shelter, public shelter, or nursing home/hospital.
  3. Pre-registration in the program is preferred by contacting Emergency Management office (863)534-5600.
    1. You can download the form HERE.
  4. The three Special Needs Shelters in Polk County are:
    • Haines City Adult Daycare Center 751 Scenic Hwy., Haines City
    • Lakeland Adult Daycare Center 1200 Southern Ave., Lakeland
    • PCHD Specialty Care Units 1255 Brice Blvd., Bartow
       
  5. Bring backup oxygen supply and medical/electric equipment and medications (at least 72 hours). 

To register for the Special Needs Program or to receive more information, contact the Polk County Emergency Management Division at (863) 534-5600 or Citizen’s Information Line (C.I.L.) at (863) 534-0321 or 1-(866)-661-0228.

IMPORTANT CONTACT NUMBERS 
AgencyPhone
American Red Cross(863) 294-5941
United Way Information Referral Service(863) 648-1515 or (800) 881-UWAY
Citizens Information Line (local emergency updates)(863) 401-2234 or (866) 661-0228
Polk County Animal Services(863) 499-2600
Polk County Emergency Communications Center(863) 401-2234
Polk County Fire Rescue (Fire/EMS)(863) 519-7350

Fire Department – Non-Emergency: 863-421-3611

Police Department – Non-Emergency: 863-421-3636

Public Works Department – 863-421-3777

Polk County Citizens Information Line

(Local Emergency Updates) – 863-401-2222 or 1-866-661-0228

Polk County Animal Services – 863-499-2600

United Way Information Referral Service - 863-648-1515 or 1-800-881-UWAY(8929)

 


Display Your House Numbers Properly

Posting the address numbers on the outside of your home correctly could prevent a delayed response by emergency services and could potentially save the lives of you and your family.

Sandbag Information

Sandbags will redirect storm water and debris flows away from homes and other structures, provided the sandbags are properly filled and maintained. Sandbags usually last for only one year.  Consult your local environmental protection department before disposing of used sandbags. Sandbags exposed to contaminated floodwaters may pose an environmental hazard and require special handling.

All of Polk County's sandbag fill sites are self-serve, so be sure to bring your shovel. 30 bag limit per person. Find your nearest sandbag fill site.

Location SandBags  updated Sep 05, 2017 10:00 AM  

DESIGN REVIEW COMMITTEE (DRC) MEETING FOR SEPTEMBER 11, 2017 
HAS BEEN POSTPONED DUE TO POSSIBLE EFFECTS FROM HURRICANE IRMA

THE NEW MEETING DATE WILL BE ON 
SEPTEMBER 18, 2017 AT 5PM AT THE HOA CLUBHOUSE 
MEETING  WILL BE POSTED 
BY THE EXIT GATE PRIOR TO THE MEETING DATE. 

 

 Residents of The Estates Subdivision


 ****UPDATE ****


ASPHALTING WORK IN THE ESTATES SUBDIVISION 


Forest Hills Lane, Dunes Court, Waterview Loop, 

Gulf Vue Drive and Clubhouse Cove


WILL BEGIN ON SEPTEMBER 18, 2017



 

Re: Tree trimming requests for The Estates Subdivision / Asphalting Community Roads

 

Dear Estates residents


The Southern Dunes Master Association has inspected the community roads in The Estates subdivision. The following roads will be re-asphalted in the next few weeks: Forest Hills Lane, Dunes Court, Waterview Loop, Gulf Vue Drive and Clubhouse Cove. 


Properties with trees in the front of their property should trim low branches; trucks will raise the beds to pour material and may break branches causing damages to your and others properties, vehicles and/or may cause injuries. The Association nor the Asphalting company will be responsible for any issues, damages and/or etc. arising from trees or branches that have not been trimmed properly.


No vehicles will be allowed to park on the streets during this time; vehicles may be subject to towing at the owners expense. Southern Dunes Master Association will not be responsible for vehicles towed out of the community.


Your assistance and cooperation is appreciated and expected.


If you have any questions please contact the HOA office at 863-419-0642 or via email at southerndunes@donasher.com .

 

Sincerely,

Diane J. Martinez, LCAM

Lic. Community Association Manager

On behalf of the Southern Dunes Board of Directors 

8/16/17

NOTICE TO ALL SOUTHERN DUNES CONTRACTORS AND VENDORS


 

August 21, 2017



Re: VEHICLE SIGNAGE

 

BEGINNING SEPTEMBER 22, 2017, ALL MANAGEMENT COMPANIES, CONTRACTORS, SUBCONTRACTORS INCLUDING POOL AND CLEANING COMPANIES MUST HAVE SIGNAGE ON THEIR VEHICLES IDENTIFYING THEIR COMPANY. SIGNS MUST BE PLACED ON BOTH DRIVER AND PASSENGER VEHICLE DOORS. MAGNETIC SIGNS MAY BE USED. THOSE WORKERS WHO RESIDE WITHIN THE COMMUNITY MUST REMOVE THEIR SIGNS BY 6PM AND/OR STORE THEIR VEHICLES WITHIN THEIR ENCLOSED GARAGE.


SIGN REQUIREMENTS MUST MEET THE FOLLOWING CRITERIA

  • COMPANY NAME
  • COMPANY TELEPHONE NUMBERS
  • SIGN MAY NOT BE ANY SMALLER THAN 10” X 20" 

THOSE WORKERS THAT DO NOT COMPLY BY SEPTEMBER 22, 2017;

WILL NOT BE PERMITTED WITHIN THE COMMUNITY UNTIL THEY ARE IN COMPLIANCE


AS A REMINDER:
    • REMEMBER TO PROVIDE AND/OR UPDATE YOUR COMPANIES BUSINESS LICENSE AND INSURANCE. PAPERWORK MUST BE GIVEN TO THE GUARDS AT THE GATE.

    • ABIDE BY ALL PARKING AND SPEED SIGNS – THE ASSOCIATION HAS A SIGNED AGREEMENT WITH THE HAINES CITY POLICE DEPARTMENT AND TICKETS MAY BE ISSUED.

    • NO WORK IS PERMITTED ON SUNDAYS OR FEDERAL HOLIDAYS EXCEPT IN AN EMERGENCY.  (ELECTRICAL, PLUMBING, AIR CONDITIONING)

    • LANDSCAPERS & TREE REMOVAL COMPANIES – REMOVE ALL DEBRIS WHEN TRIMMING TREES, SHRUBS AND/OR PLANT MATERIAL THIS INCLUDES BRANCHES, LEAVES, STUMPS AND ETC. THESE END UP IN THE DRAINS AND CLOG THE LINES CAUSING FLOODING AND ISSUES WITH LAKE JOE. NO CEMENT AND/OR CHEMICAL ARE PERMITTED TO BE POURED DOWN THE DRAINS. 


 

* NOTICES WILL BE HANDED OUT AT THE GATE 
ON BEHALF OF THE SOUTHERN DUNES BOD & MANAGEMENT WE WOULD LIKE TO REMIND OUR RESIDENTS AND THEIR GUESTS THE FOLLOWING REGARDING THE POOLS. WITH SCHOOL BEING OUT AND CHILDREN ON VACATION PLEASE SUPERVISE MINORS IN OUR POOL AREAS.
SWIM AT YOUR OWN RISK CHILDREN UNDER 16 MUST BE ACCOMPANIED BY AN ADULT

NO FOOD OR BEVERAGES IN POOL AREA 

NO DIVING OR JUMPING

NO RUNNING, HORSEPLAY OR ROUGHHOUSING IN POOL AREA

NO LOUD AND/OR UN-NECESSARY NOISE 

NO GLASS CONTAINERS IN POOL AREA

NO PETS IN POOL AREA

ALL PERSONS USING THE POOLS DO SO AT THEIR OWN RISK
THE ASSOCIATION NOR MANAGEMENT WILL BE RESPONSIBLE FOR ACCIDENTS OR INJURIES
Document
Dumpster / Moving Truck Form
***Remember you will need to have prior HOA approval 
before any moving vans / trucks or containers are permitted in the community
                             ATTENTION DOG OWNERS
If you are a pet owner in Southern Dunes, we ask that you are considerate of others living in the community.  

As per the Rules and Regulations for the Southern Dunes Master HOA ArtIX Sec1.N Animals &  ArtIX Sec1.G Nuisances - all residents must comply by having your pets kept on a leash at all times. If your dog leaves a "gift" while out walking in the neighborhood including Association, Golf Course or other residents property;  please pick up after your pets and dispose of accordingly. It is unsanitary, leaves a foul odor and unsightly.

Polk County Animal Control Ordinance No. 10-001 Sec.11 - Companion Animals Creating Nuisance also has regulations regarding these issues and more. Those residents that do not comply may be subject to local sanctions as well. 

Polk County Animal Control - 7115 de Castro road Winterhaven, FL 33880 
863-577-1762 / 888-275-8941

http://www.polksheriff.org/insidepcso/le/sod/boso/ac/pages/animalcontrol.aspx
Attention Landscapers & Tree Removal Companies 

When trimming trees, shrubs and/or removing any plant material; 

DO NOT LEAVE THE DEBRIS ON THE CURB FOR TRASH DAY PICK UP. REMOVE THE DEBRIS THE SAME DAY. 

The trash removal company does not remove all of the debris and we are left with dead leaves and broken branches that end up in the storm drains. 

Once in the storm drains the plant material builds up and backs up the water in the streets causing flooding during heavy rain fall. 

Companies that do not remove their debris will not be allowed to work within the community.