HOA Office - 1603 Forest Hills Lane Haines City, FL 33844


 
SWIM AT YOUR OWN RISK - THERE ARE NO LIFEGUARDS ON DUTY

CHILDREN UNDER 16 MUST BE ACCOMPANIED BY AN ADULT

NO FOOD OR BEVERAGES IN POOL AREA 

NO DIVING OR JUMPING

NO RUNNING, HORSEPLAY OR ROUGHHOUSING IN POOL AREA

NO LOUD AND/OR UN-NECESSARY NOISE 

NO GLASS CONTAINERS IN POOL AREA

NO PETS IN POOL AREA

PLEASE KEEP THE POOL AREAS AND BATHROOMS CLEAN 
PICK UP AFTER YOURSELF AND PLACE GARBAGE IN GARBAGE BINS

ALL PERSONS USING THE POOLS DO SO AT THEIR OWN RISK
THE ASSOCIATION NOR MANAGEMENT WILL BE RESPONSIBLE FOR ACCIDENTS OR INJURIES

FOR ALL EMERGENCIES 
CALL 9-1-1 IMMEDIATELY 

Drowning Prevention

Take 60 Seconds to Save a Child's Life

Pool Safety Tips




Please keep your contact information as up to date as possible. This includes your mailing address, phone numbers, email address and property management company information. 

This helps us to better maintain in contact with you in an event of an emergency with your property as well as avoid any inconveniences with important mailings. 

It is the homeowners responsibility to keep their information current as well as to notify the Association of any changes.

Remember you will need to have prior HOA approval 
before any moving vans / trucks or containers or pods are permitted in the community, please contact the HOA office to coordinate and receive approval. Forms are available in the Documents Library section of the website.

HOUSE & PET SITTING 


 If you have a someone that will be house and/or pet sitting that are visiting for a we request that the owner contact our office, in writing, preferably by sending an email to southerndunes@donasher.com and rrao@job1usa.com with your contact information as well as the person(s) name and dates they will be coming to your home so a pass can be issued.

      edited 4/30/2018

For Estoppel Letters 
please go to Condocerts.com
OPEN HOUSE EVENTS 

Open House events are welcome on Saturdays from 
1:00pm to 5:00pm only.
Up to four signs are permitted.

Signs are limited to ONLY be placed on the street the open house is being held on.

Please fill out the Open House Request Form for prior approval.

You must provide the approved form to the Guards House prior to your event.   Forms are available at the Documents Library

Estate Sales 

BEREAVEMENT POLICY

ESTATE SALES are for OWNERS or NEXT OF KIN who wish to hold a 1- day sale with a maximum of 4 hours, of items inside the home of the deceased which must be coordinated with the Board of Directors and the Guard House. Please submit the below Estate Sale Request Form 10 days prior to the event. Once approved you must provide a copy of the approved form to the guard house. 


One sign is permitted at the guard house as well as on the property during the time of the event. Any literature to be handed out by the guards will be the responsibility of the person holding the Estate sale. Forms are available at the Documents Library.

This policy was adopted at the August 1, 2014 Board of Directors Meeting.


TURNING ON/OFF OR TRANSFERRING UTILITY SERVICES

Utility Services can be turned on/off or transferred by visiting City Hall with a valid photo ID and a copy of closing statement or lease agreement, located at 

620 E. Main Street, Haines City, Florida 33844. 

Please call City Hall at (863)421-3600 for more information

LOST AND FOUND 


 We all know what it feels like to lose an item and 
how great it feels to find it once more. 

Please be great neighbors and report any items that 
you may have found within the community. 
Please notify the guards and/or the HOA office. 

You may drop  the items off with the guards at the entrance 
or the HOA office located at 1603 Forest Hills Lane. 

GOLF CART ORDINANCE:

 

The City of Haines City Commission has approved an ordnance allowing golf carts to be driven on certain city streets.  The Commission also approved a resolution designating specific streets.

Southern Dunes Boulevard east of U.S. 27 is one of the approved streets.Golf carts cannot be driven across U.S. 27 or on sidewalks

TO ALL ROOFING COMPANIES

PLEASE ABIDE BY ALL COMMUNITY RULES SUCH AS

SPEEDING & PARKING WITH THE FLOW OF TRAFFIC

 

NO SIGNS WILL BE PERMITTED TO BE POSTED

 NO SOLICITING

(HANDING OUT OF FLYERS, BUSINESS CARD AND/OR ETC)


PLEASE PICK UP ALL DEBRIS INCLUDES NAILS, BOLTS AND ETC.

DO NOT CLEAR ROOFING GUNS TOWARDS THE STREET

THOSE WHO ARE SEEN DOING THIS WILL NOT BE PERMITTED TO WORK WITHIN THE COMMUNITY

"DID YOU KNOW"         
Reporting Street Light Outage 

It only takes three simple steps to report a malfunctioning street light:

IDENTIFY IT:  Specific directions or street address work best.

                        You can give the ID number from the pole.


REPORT IT:    Call 1-800-228-8485 and press #5 from the voice menu or

                         go to and https://www.duke-energy.com/customer-service/request-light-repair-florida

  fill out the street light outage form

 
PROVIDE YOUR INFORMATION: They need your contact information to ensure that their technicians can find and resolve the problem promptly.

THANK YOU FOR YOUR HELP!



CONFIDENTIAL REPORTING OF RULES VIOLATIONS:


Southern Dunes is a large community 

and we rely on our residents to notify us when problems arise. 

Please contact the H.O.A office with your questions and concerns. 


If we are unavailable please leave a message 

with a *call back number and the property address you are calling about you can also email us at southerdunes@donasher.com. Please be specific when providing information and consider including photos if possible to support your concerns. All information is kept confidential. 



MOST ISSUES CAN BE RESOLVED VIA PHONE OR EMAIL



Southern Dunes Master 

HOA MANAGEMENT OFFICE

1603 Forest Hills Lane Haines City, FL 33844


Hours: Monday thru Friday

 9:00 am - 5:00 pm


southerndunes@donasher.com 

863-419-0642

GUARDHOUSE - 863-422-2038
GUARDHOUSE - 863-422-2038


SECURITY TEAM 

If you see or hear of any issues in the community we ask that you contact our security team at 863-422-2038 or the H.O.A office at 863-419-0642 all calls are anonymous, 

You can also contact Haines City Police (non-emergency) 863-421-3636

For Emergencies please contact 9-1-1.


Homeowners and guests should be aware of the posted 

speed limit and the stop signs throughout the community.

These signs are posted for the safety of 

ALL Southern Dunes Residents and guests!   


 


Precautions related to exposure and spreading of COVID-19


 Please take the proper precautions when using the community amenities: 

 

All residents and guests voluntarily 

assume all liabilities and risks 

related to the exposure & spreading of COVID-19 

& assume all responsibilities in maintaining proper preventive measures 

such as maintaining social distancing, 

the use of masks and gloves 

as well as proper hand washing 

or use of hand sanitizers. 



VANDALISM AND DESTRUCTION OF ASSOCIATION PROPERTY
 

PLEASE BE ADVISED ANYONE SEEN VANDALIZING AND/OR DESTROYING 
ASSOCIATION  PROPERTY AS WELL AS HARASSMENT OF ANY ASSOCIATION, MANAGEMENT  OR SECURITY OFFICIALS WILL BE PROSECUTED TO THE FULLEST EXTENT OF THE LAW.

WE APPRECIATE EVERYONE'S COOPERATION IN MAINTAINING 
A BEAUTIFUL AND PEACEFUL COMMUNITY. 

H.O.A DUES BALANCES 

Please check your accounts for small balances differences which may be the difference between the prior years dues and the current years dues.

Verify your accounts via the Caliber portal and make adjustments to your payments. If you have not set up your Caliber portal please email us so we can assist you.


VEHICLE REGISTRATION

 

Residents (owners & tenants) must register their vehicles with the H.O.A office, please make arrangements to come to the office during office hours or email the necessary documents to us. There is a maximum of five (5) vehicles permitted to a property at one time. 


Decals must be placed on the front windshield, lower left hand corner (drivers side) and visible at all times. 


Decals are not interchangeable; if you have sold your vehicle to another resident of the community please remove your sticker and have the new owner register with the office. If you have moved to a different address within the community you must provide the lease or owner documents to register your vehicle to the new address. 


Remember the decals are registered to your name, address and vehicle. 


*Rental vehicles and short term (vacation) renters will not be provided with a decal.


Owners will need to provide proof of ownership (new owners) and current car registration. Owner decals will only be provided to the named deed holder. All other residents will receive a yearly renewable decal. 


Tenants will need to provide current lease and current car registration. Vehicles will not be registered to tenants with expired leases and vehicle registrations. 


GOLF CARTS You will need to provide proof of insurance (check property insurance). You will also need to provide the cart serial number, color, year and make and model of the golf cart. 


ANYONE WHO DRIVES ON OUR ROADS MUST HAVE A 

VALID DRIVER'S LICENSE.

 


Parking within Southern Dunes Master H.O.A 


This community was originally intended as a vacation rental community we now have many full time residents and parking has become a big issue. We ask that all residents and guests be courteous when parking as well as abide by parking rules. 


  • NO parking is permitted on the main roads - Southern Dunes Blvd and Hemingway Ave

  • Do not parked in yellow zones.


Please abide by the following parking rules:

  • When parking on the street, Do not to interfere with traffic flow.
  • Avoid creating obstructions this can delay emergency response vehicles from reaching those in need. 
  • Park your vehicles within the enclosed garage or driveway whenever possible.
  • Park in front of your property.
  • Park larger vehicles in the garage or on the driveway and not on the street.
  • Do not obstruct driveways or mailboxes.
  • Avoid blocking the sidewalks at all times.
  • No parking on the grass or on the curb. 
  • Avoid parking on corners since this blocks visibility.
  • Parking on the street should be temporary whenever possible.


This applies to all residents and guests including vacation renters. 


Homeowners and property management companies 


Please remind your tenants and guests about parking within our community. 

As owners and property managers you are responsible 

for your tenants and guests while they are in our community.


The association may take legal actions which may 

include towing of vehicles at the owner’s expense and liability.


We thank you in advance for your cooperation!






ATTENTION ST AUGUSTINE RESIDENTS

1)  ITEMS ON GRASS AREAS - PLEASE REMOVE ALL ITEMS ON GRASSED AREAS (BIKES, HOSES, TOYS, BBQ & ETC). THE LANDSCAPERS WILL NOT BE RESPONSIBLE FOR ITEMS LEFT ON GRASSED AREAS AND/OR REMOVING THEM. THIS IMPEDES THE PROPER LANDSCAPING MAINTENANCE THEY ARE PROVIDING FOR YOU. 

2)  SPRINKLERS - IT HAS COME TO OUR ATTENTION THAT MAY SPRINKLER HEADS HAVE NEEDED TO BE REPAIRED / REPLACED DUE TO RESIDENTS DRIVING OVER THEM WHEN DRIVING ONTO THEIR DRIVEWAYS - PLEASE BE CAREFUL ! REPEATED REPAIRS / REPLACEMENTS MAY BE CHARGED TO THE HOMEOWNERS. 

3) PROPERTIES WITH GUTTERS - PLEASE MAKE SURE THE RAIN GUTTERS ARE PROPERLY MAINTAINED AND FREE OF DEBRIS. MAKE SURE THERE ARE NO OBSTRUCTIONS AND THERE IS FREE WATER FLOW. LEAKS CAUSED BY INADEQUATE GUTTER MAINTENANCE WILL NOT BE COVERED BY THE H.O.A. 

4) PARKING - WE ARE AWARE THAT PARKING IN THE SUBDIVISION IS A PROBLEM. THERE IS NO IMMEDIATE RESOLUTION TO THIS ISSUE HOWEVER WE ASK THAT ALL RESIDENTS PARK THEIR VEHICLES IN THEIR ENCLOSED GARAGES & ON THEIR DRIVEWAYS. STREET PARKING MUST NOT IMPEDED TRAFFIC FLOW OR DRIVEWAY ACCESS TO NEIGHBORING HOMES. ALSO IF YOU ARE PARKING ON YOUR DRIVEWAY APRON PLEASE DO NOT PARK ON THE GRASS OR SIDEWALKS. DO NOT PARK ON FIRE HYDRANTS. IF YOU ARE PARKING BACK TO BACK PLEASE MAKE SURE THE VEHICLES DO NOT OVERHANG ONTO THE STREET. PULL UP AS MUCH AS POSSIBLE TO THE OTHER VEHICLE. 


- WE APPRECIATE YOUR ASSISTANCE. 

PROPERTIES ON THE GOLF COURSE

PLEASE BE ADVISED THE SOUTHERN DUNES GOLF CLUB IS REQUESTING THAT ALL RESIDENTS THAT WISH TO TRIM TREES THAT BELONG TO THE GOLF COURSE TO PLEASE CONTACT THE GOLF COURSE MANAGER BEFORE TAKING SUCH ACTIONS. PER THE GOLF COURSE MANAGER  - ANYONE SEEN ON THE GOLF COURSE TRIMMING TREES WILL BE CONSIDERED TRESPASSING ON PRIVATE PROPERTY. 

SOUTHERN DUNES GOLF CLUB 
SHANE TRICE 863-421-4653 / shane@southerndunes.com

                             ATTENTION DOG OWNERS
If you are a pet owner within Southern Dunes Master HOA, we ask that you are considerate of others living in the community.  

As per the Rules and Regulations for the Southern Dunes Master HOA Art. IX Sec1.N Animals &  Art. IX Sec1.G Nuisances - all residents must comply by having your pets kept on a leash at all times. If your dog leaves a "gift" while out walking in the neighborhood including Association, Golf Course or other residents property;  please pick up after your pets and dispose of accordingly. It is unsanitary, leaves a foul odor and unsightly.

Polk County Animal Control Ordinance No. 10-001 Sec.11 - Companion Animals Creating Nuisance also has regulations regarding these issues and more. Those residents that do not comply may be subject to local sanctions as well. 

Polk County Animal Control 
7115 de Castro road Winterhaven, FL 33880 
863-577-1762 / 888-275-8941

THE IMPORTANCE OF BAGGING LEAVES


We ask that ALL residents pick up the leaves on their property. Even if you do not have a tree - the wind blows them in your direction. DO NOT blow or sweep them onto the street or into the street gutter or drains! This will cause the drains to block and possibly flood. 


Bagging leaves can seem like an unending chore. Here are some tips to make the task a little bit easier:


  • Mow right over the fallen leaves. While your mowing your lawn, mow the leaves as well, and bag them together with the cut grass. If you have a mulching mower, the leaves can be turned into next spring's mulch.

  • Knock leaves from hard-to-reach places, like the top of your roof, with a leaf blower. Remember your gutters! 

  • GATHER YOUR LEAVES! Rake your leaves into piles to be bagged. When buying a rake, try to get one with wave-shaped teeth, which prevent leaves and dirt from getting stuck in the rake.

  • BAG THE LEAVES!  Once you've gathered the leaves into piles, it's time to bag them. An efficient way to bag leaves is to put some plastic sheeting on the lawn and rake the piles of leaves onto it. Then use the plastic like a funnel to pour the leaves into bags.

  • You can also use a leaf scoop, which is a lightweight plastic scoop that lets you easily pick up a large batch of leaves in a single swipe. Simply empty the scoop into your lawn or garbage bag.

  • DO NOT place yard debris on top or inside the drains!

  • Place yard debris on the curb NOT ON THE STREET on garbage pick up day (Friday). They will be picked up if properly bagged.

Residents seen blowing, sweeping or placing leaves and other yard debris or other items into the street or placing them on or into the drains may be subject to further actions by the association and may be subject to including but not limited to legal actions. 

The City of Haines City - Code Enforcement also patrol the community on a daily basis and you may be fined directly by them as well. 

 

Attention 
Residents, Landscapers & Tree Removal Companies 

When trimming trees, shrubs and/or removing any plant material; 

DO NOT LEAVE THE DEBRIS ON THE CURB FOR TRASH DAY PICK UP. REMOVE THE DEBRIS THE SAME DAY. 

The trash removal company does not remove all of the debris and we are left with dead leaves and broken branches that end up in the storm drains. Once in the storm drains the plant material builds up and backs up the water in the streets causing flooding during heavy rain fall. 

Companies that do not remove their debris will not be allowed to work within the community again.

Yard waste is picked up on garbage collection day (Friday) : bag leaves and grass clippings and leave on the curb along with your bin.

Limbs must be neatly stacked and placed at the curb and no longer than 5 feet in length.  Limbs cannot be commingled with garbage.  

If it is a large pile of yard waste that requires a claw truck you will need to arrange pick up with a claw truck by calling the Haines City Public Works Department at 
(863) 421-3777. 

*Auto parts or tires are not acceptable

We appreciate and expect  your continued cooperation! 


Tree Trimming: Why It Is Important

 

I’m sure I speak on behalf of more than half of the residents when I say “We love our trees!”. They provide cool shade and make our community looks great! What were once small trees have grown to be big trees and require trimming every once in a while. Not only for aesthetics but for safety. The Haines City Public Works and the Haines City Fire Department requests a 14-16 ft clearance from street level. This allows for passing on the roadways of the larger vehicles. Also trimming your trees away from your property helps against damages during strong winds. 


Why trim a tree?

Health

  • Remove dead, damaged and diseased branches to help prevent insect & decay organisms from entering the tree. If dead matter if left untrimmed the decaying material can attract wood boring insects which will weaken the tree and eventually cause it to fall.

  • Thin a dense canopy on a tree to increase air and sunlight, resulting in fewer disease problems.

  • Weak or narrow crotches split apart as the tree grows older. Remove these crotches to eliminate breaking and tearing of wood.

  • Remove co-dominant leaders. Co-dominant leaders are 2 branches growing near the top of a tree that grow straight up and become equally dominant. Cutting off one allows the other branch to grow & become the dominant branch. This prevents the branches from splitting and tearing wood that is often a problem in heavy winds.

  • Maintain natural tree form

    Often erratic or vigorous branches grow that change the growth habit of other branches, this results in a misshaped tree. Early removal of these vigorous branches maintains a natural tree form.

  • Correct pruning procedures create & maintain a strong tree structure, preventing safety hazards such as low growing branches and growth forms subject to storm damage near a sidewalk or driveway.

  • Trimming back dead branches or useless “shooters” lessens the potential fire danger should your tree or any structures nearby catch fire.

  • Falling debris, leaves, branches and etc on the ground. This is a safety concern for pedestrians and vehicles. Rake and collect leaves, branches and debris; place in bags for garbage pickup. Leaving debris on the ground may end up in the community gutters which may clog the drains and cause flooding.

  • During hurricane season trees should be trimmed to allow the flow of wind through them limiting them to fall over.

  • Overgrown tree branches can block the streetlights limiting adequate lighting.
  •  
  • Pruning can stimulate growth in sparse areas of the tree. Pruning can also restrict growth where too much growth is undesirable.
  •  
  • Branches and roots frequently extend across property lines. The adjoining landowner may at his or her own expense trim back the branches or roots up to the property line; if the tree is healthy. Please see the Handbook of Florida Fence and Property Law: Tree and Landowner Responsibility for more information. (Click on the Documents Library)


If you are considering removing your tree, remember to apply to the Design Review Committee first. You will need to provide a survey indicating where the tree is located. Once your request has been approved you may proceed in removing your tree. You will need to grind down the stump and possibly re-sod the area if needed. Your tree trimmer will need to haul away the tree and branches. And don’t forget to clean up any debris or leaves left of the street.


Please remember that garage doors should remain closed when not in use. 

Theft, vandalism and the occasional stray wildlife looking for a place to hide out & get cool are unavoidable.

Keeping garage doors closed eliminates access to the property through the garage.